Keep your employees in the loop by writing a memo alerting them to the change.
It is used for interoffice communication, not for external purposes. Therefore, if you scheduled a meeting with other employees within the company and the meeting time has changed, you can send a memo.
The purpose of this document is to inform them of the situation and provide the solution. If one is not available, you may create one via a word processing program. Address the memo to all meeting attendees and copy your boss. After stating your name and title and the date, write the subject of the memo.
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Your subject line should immediately give the readers a solid impression of what the memo is about. Introduction and Body In the first paragraph, state the purpose of the memo by providing a general overview of the issue. For example, state the date and time that the meeting was originally scheduled for.
Then say that due to unexpected circumstances the time of the meeting has to be changed. In the next paragraph, explain the solution to the matter.
You might say that after consulting with your boss, it is agreed that the meeting time should change to the specified information. Include the date and the new time for the meeting, and then confirm the venue.
Supporting Data You can create a third paragraph to include supporting information resulting from the change. For example, the attendees were supposed to submit documents for the meeting prior to the originally scheduled time. In the third paragraph, write the new submission date or time based on the amended time.
Concluding the Memo Close the memo by stating your apologies for any inconvenience that changing the time of the meeting may cause.
Say that you will be glad to address any questions or concerns that attendees may have. Lastly, write the names of attachments included with the memo. Additional Considerations Give the attendees enough notice when changing the time of the meeting.
For example, if the meeting was scheduled for December 18,at 4 p. Keep the memo brief, ideally no more than one page.Welcome to eAuditNet. eAuditNet is web-based software that supports and improves efficiency in the auditing and accreditation systems of industry managed programs administered by the Performance Review Institute.
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